Executive Assistant Job #77458 - Dean's Office/College of Computing, Data Science, and Society
Company: University of California-Berkeley
Location: Berkeley
Posted on: May 3, 2025
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Job Description:
Apply for JobJob ID77458
LocationMain Campus-Berkeley
Full/Part TimeFull Time
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About Berkeley
At the University of California, Berkeley, we are dedicated to
fostering a community where everyone feels welcome and can thrive.
Our culture of openness, freedom and belonging make it a special
place for students, faculty and staff.As a world-leading
institution, Berkeley is known for its academic and research
excellence, public mission, diverse student body, and commitment to
equity and social justice. Since our founding in 1868, we have
driven innovation, creating global intellectual, economic and
social value.We are looking for applicants who reflect California's
diversity and want to be part of an inclusive, equity-focused
community that views education as a matter of social justice.
Please consider whether your values align with our Guiding Values
and Principles, Principles of Community, and Strategic Plan.At UC
Berkeley, we believe that learning is a fundamental part of
working, and provide space for supportive colleague communities via
numerous employee resource groups (staff organizations). Our goal
is for everyone on the Berkeley campus to feel supported and
equipped to realize their full potential. We actively support this
by providing all of our full-time staff employees with at least 80
hours (10 days) of paid time per year to engage in professional
development activities. Find out more about how you can grow your
career at UC Berkeley.
Departmental Overview
The College of Computing, Data Science, and Society (CDSS) is a
dynamic, innovative new college at UC Berkeley that represents a
once-in-a-generation transformation. The College brings together
faculty, researchers, staff and students from computing,
statistics, the humanities, and social and natural sciences,
mirroring the cross-cutting nature of data science and redefining
the
research university for the digital age. Core to the College is a
commitment to examining how the digital revolution affects equity
and opportunity-and building the capacity to respond to these
challenges. CDSS was created to meet the opportunities and demands
of a world where data, machine learning, and artificial
intelligence inform practice and policy in virtually every arena.
The College connects the Data Science Undergraduate Studies
program, Department of Electrical Engineering & Computer Sciences,
Department of Statistics, the Berkeley Institute for Data Science,
Computational Precision Heath, and the Center for Computational
Biology.The College is responsible for growing Berkeley's
broad-based programs in data science, computing, statistics and
other interdisciplinary programs, including classes and programs
serving thousands of undergraduate students a year.The Executive
Assistant to the Dean provides high level support to the Dean and
Chief Administrative Officer, ensures administrative processes and
office operations run smoothly in the Dean's office; and
coordinates the highly complex, highly confidential, and constantly
changing, dynamic calendar of the Dean. The incumbent must
understand the priorities and working styles of both executives in
order to organize issues according to urgency, and to allocate time
accordingly for scheduled events, travel, and meetings. This
individual independently investigates issues and problems that
occur on a daily basis within the confines of the executives'
calendared meetings and engagements, and demonstrates good judgment
in selecting methods and techniques for obtaining solutions.
Visit this website to learn more about the future home of CDSS in
the new Gateway Building:
https://inspire.berkeley.edu/o/the-gateway/
Application Review Date
The First Review Date for this job is: 4/18/25 - Open until
filled
Responsibilities
40% Schedules all of the Dean's meetings on their own initiative.
Makes travel arrangements for the Dean. Makes high level contacts
of a sensitive nature, internally and externally, requiring
discretion and diplomacy. Gathers and compiles background
information, talking points and briefing materials for the
executive. Assists in the planning of meetings and public events.
The EA3 will need a thorough understanding of the priorities and
preferences of the Dean to successfully manage her calendar,
understanding that priorities and needs will constantly shift. The
Dean oversees a complicated and diverse portfolio of reporting
units (including DSUS, Berkeley Institute of Data Science,
EECS(Shared with COE) and Statistics, so the EA3 must understand
the needs of each one to ensure adequate and timely communications
with the Dean. The EA3 must successfully manage gathering,
preparing, and analyzing all background and briefing materials for
the Dean in a timely manner.15% Participates in the Dean office's
development and implementation of efficient and effective systems
for managing information, projects and communications to ensure
accurate and timely responses. The EA3 will partner with the Chief
Administrative Officer to develop all systems and processes for the
Dean's immediate office and division, and will be charged with
managing such systems and processes once established.15% Functions
as the gatekeeper, ensuring that only those issues that warrant the
attention of the Dean are brought forward. Based on knowledge of
the Dean's current priorities anschedules, the EA3 will
diplomatically respond to all requests for time and attention.15%
Manages the administrative operations for a smoothly run CDSS
Dean's Office.10% Responds to inquiries from faculty, staff,
students and the public on behalf of the Dean regarding campus
operations, policies and procedures. Forwards situations and issues
presented by staff, faculty and external constituents to
appropriate staff members for resolution. The EA3 is the first
point of contact for internal and external constituencies. Tact and
diplomacy are required to understand, and appropriately respond to
all inquiries. Thorough knowledge of the Dean's office, priorities,
and preferences, along with thorough knowledge of reporting units,
is required. The EA will need to track all such inquiries to make
sure that they have been handled in a timely fashion and suitably
resolved.5% Investigates issues and problem, drafts for review
responses to urgent requests.
Required Qualifications
Salary & Benefits
For information on the comprehensive benefits package offered by
the University, please visit the University of California's
Compensation & Benefits website.Under California law, the
University of California, Berkeley is required to provide a
reasonable estimate of the compensation range for this role and
should not offer a salary outside of the range posted in this job
announcement. This range takes into account the wide range of
factors that are considered in making compensation decisions
including but not limited to experience, skills, knowledge,
abilities, education, licensure and certifications, analysis of
internal equity, and other business and organizational needs. It is
not typical for an individual to be offered a salary at or near the
top of the range for a position. Salary offers are determined based
on final candidate qualifications and experience. Classification:
EXEC AST 3 CX
Anticipated hiring range: $66,700- $97,600
UCB salary range: $66,700 - $116,500
The salary offer to the final candidate will take into
consideration their experience and salary equity with current UC
Berkeley employees working in similar roles.
Conviction History Background
This is a designated position requiring fingerprinting and a
background check due to the nature of the job responsibilities.
Berkeley does hire people with conviction histories and reviews
information received in the context of the job responsibilities.
The University reserves the right to make employment contingent
upon successful completion of the background check.
Misconduct Disclosure
As a condition of employment, the final candidate who accepts a
conditional offer of employment will be required to disclose if
they have been subject to any final administrative or judicial
decisions within the last seven years determining that they
committed any misconduct; received notice of any allegations or are
currently the subject of any administrative or disciplinary
proceedings involving misconduct; have left a position after
receiving notice of allegations or while under investigation in an
administrative or disciplinary proceeding involving misconduct; or
have filed an appeal of a finding of misconduct with a previous
employer."Misconduct" means any violation of the policies or laws
governing conduct at the applicant's previous place of employment,
including, but not limited to, violations of policies or laws
prohibiting sexual harassment, sexual assault, or other forms of
harassment, discrimination, dishonesty, or unethical conduct, as
defined by the employer. For reference, below are UC's policies
addressing some forms of misconduct:UC Sexual Violence and Sexual
Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative
Action Employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national
origin, disability, or protected veteran status. For more
information about your rights as an applicant, please see the U.S.
Equal Employment Opportunity Commission poster.The University of
California's Affirmative Action policy.The University of
California's Anti-Discrimination policy.
Keywords: University of California-Berkeley, Citrus Heights , Executive Assistant Job #77458 - Dean's Office/College of Computing, Data Science, and Society , Administration, Clerical , Berkeley, California
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